Dine-In Cinema Summit – Austin TX

Venue Valet is hosting a Dine-In Cinema Summit in Austin, TX from November 12 until November 14 to bring the industry leaders in Dine-In cinema together in one place to collaborate and become familiar with one another and with what's available in the market in the interest of continuing to move the Dine-In cinema market forward.

There will be experienced and new theater owners, operators and staff from many different Dine-In cinema locations and chains in attendance as well as vendors that provide valuable products and services that are specific to the Dine-In cinema market. The atmosphere will be a productive way to engage with cinema professionals to improve operations, become more educated on products and services that are being used or developed, and share strategies to grow and improve the market.

More details will become available in the next few of weeks - including the finalized agenda and vendor participants. If you need additional information about this summit, please email summit@venue-valet.com. As of Oct 15, the schedule of activities is:

Monday, November 12

Time Description Details
7:00pm – 9:30pm Registration and "Welcome to Texas Y’all” Happy Hour Sponsorship opportunity available!

 

Tuesday, November 13

Time Description Details
8am Bus Pick Up at Hotel - Departs for Host Cinema Sponsorship opportunity available!
8:30am-9:30am Breakfast and General Introductions at Host Cinema Sponsored by The Moviehouse & Eatery Lantana
9:30am-10:30am Tour at Host Cinema with Theatre Design & Features Discussion ·         Sample Discussion Topics on Tour (will vary depending on cinema)

o   Riser depth and height, line of site, server station design, flooring, lighting, bathroom and kitchen placement, ADA Rows, separate service entrances, food delivery path, kitchen layout

10:30am-Noon Interactive Session – Focus on Recliners ·         Accessories - Tray table options, heated seats, USB chargers, ADA aids

·         Ease of cleaning – flip up, popcorn valley, color, deep clean cycle,

·         Recliner Wire Management - AC power, wire management

·         Automation – auto up for cleaning, smart motors

·         Installation – complexity of installation, interchangeable pieces, rotation/life

·         Code issues – fire, ADA, safety

·         Lighting – pathway, task lighting, reflections,

Noon Bus Departs for Afternoon Sessions at Host Cinema Sponsorship opportunity available!
12:30 – 1:30 Lunch Sponsored by Encore Performance Seating
1:30 – 2:30 Tour at Host Cinema with Theatre Design & Features Discussion ·         Sample Discussion Topics on Tour (will vary depending on cinema)

o   Riser depth and height, line of site, server station design, flooring, lighting, bathroom and kitchen placement, ADA Rows, separate service entrances, food delivery path, kitchen layout

2:30pm-5:30pm Interactive Session – Service Offering and Operations ·         Building Design

o   Multi-entertainment (arcade, bowling alley)

o   Large bar area for pre/post show

o   Separate restaurant or concessions stand

·         Service Model

o   Pre-order or order at seat

o   Full and limited service models during show

o   Service flow pre-show vs during show

o   Service Techniques and Tips – upselling

o   Food & Beverage Menu - specialized food/drink offerings, menu rotation

·         Cleaning cycle (daily vs deep clean), maintenance scheduling,

·         Show scheduling when considering payroll and kitchen

o   How scheduling affects menu item purchase

6pm Bus Returns to the Hotel then Heads to Evening Event Dinner & Social in Austin, TX Sponsored by VIP Cinema Seating and Moving Image Technologies

 

Wednesday, Nov 14

Time Description Details
8am Bus Pick up at Hotel - Departs for Host Cinema Sponsorship opportunity available!
8:30-9:30am Breakfast and Agenda Review at Host Cinema Sponsored by Flix Brewhouse
9:30am-10:30am Tour at Host Cinema – Theater Design & Features ·         Sample Discussion Topics on Tour (will vary depending on cinema)

o   Riser depth and height, line of site, server station design, flooring, lighting, bathroom and kitchen placement, ADA Rows, separate service entrances, food delivery path, kitchen layout

10:30am-Noon Interactive Sessions – Point of Sale and Theatre Management Systems and Information Technology As It Relates to Dine-In ·         All Things IT

o   Managing multiple PoS systems

o   Handhelds, crash stations, ticket printers, cloud/internal server, redundancy

o   Guest WiFi

·         All things POS – food and tickets

o   Reporting

o   Handhelds

o   Online features/integrations

o   Loyalty cards, Gift cards

o   Customer data vs. anonymous data

o   Private Events

o   Ticket sales options (private events, mark certain seats reserved until X min before, etc.)

o   Pros/cons

o   Design in customizable features to fit specific service models unique to my operations

 

Noon Lunch Sponsorship opportunity available!
1pm-2pm Bus Departs for Afternoon Host Cinema Sponsorship opportunity available!
2:00pm-3:00pm Tour at Host Cinema – Theater Design & Features ·         Sample Discussion Topics on Tour (will vary depending on cinema)

o   Riser depth and height, line of site, server station design, flooring, lighting, bathroom and kitchen placement, ADA Rows, separate service entrances, food delivery path, kitchen layout

2:30pm-5:30pm Interactive Sessions – Marketing, Ticket Systems & Resellers, VIP & Loyalty Apps ·         Locations

·         Expansion

·         Make Your Theater Unique

·         Data Targeting Customers to Increase Traffic and Revenue

5:30-7pm Beer Garden Happy Hour & Dinner Sponsorship opportunity available!

 


Lodging & Transportation Shuttle

  • Due to the influx of conventions in the downtown area, room blocks and discounts have been difficult to arrange.
  • There is a room block at the Sheraton Hotel under "Dine In Cinema Summit- Venue Valet" with a discounted rate until October 20,2018.
  • You may very likely find cheaper prices than what is listed when using a discount travel website or your own personal rewards accounts.
  • Hotels listed below have the most competitive rate in the downtown area AND are located a short way from the transportation shuttle stop.
  • In the event that you are choosing to NOT be at the transportation shuttle stop, Austin is an UBER | LYFT | TAXI friendly city. You will need to find a way to the shuttle stop each day and back to your hotel.
  • The rates below were found on expedia.com as well as the standard hotel sites. Rates will fluctuate and are not guaranteed.Hotel #1 & Transportation Shuttle Stop
    Sheraton Hotel Downtown Austin (Best Option)

    701 East 11th Street
    Austin, Texas 78701
    www.marriott.com
    ROOM BLOCK DISCOUNTED TO $219.00 until OCTOBER 20,2018. First come first serve.
    $233.00 per room per night
    .5 miles to Austin city centerHotel #2 (approx 3 blocks from transportation shuttle stop)
    LaQuinta Inn and Suites (Good Option)

    300 East 11th street
    Austin, Texas 78701
    512.476.1166
    www.lq.com
    $179.00 per room per night
    .5 miles to Austin city centerHotel #3 (approx 2 miles from transportation shuttle stop)
    Super 8 Wyndham Hotel (Cost Savings Option)

    1201 North IH 35
    Austin, Texas 78702
    512.472.8331
    www.wyndhamhotels.com
    $90.00 per room per night


    Theater Owner/Operator/Staff Attendee Information

    We are inviting any theater owner/operator or staff to attend this summit free of charge. The only cost will be the travel expense to get to Austin, TX as well as the lodging. Transportation to and from the summit events will be provided. All that is required is each attendee register online!





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    Vendor Attendees & Sponsorship Information

    Listed below are several different ways for vendors to get involved with the summit through sponsorship and active participation in events. We are happy to help get as many interested vendors involved as possible. We are asking that each vendor select a category of sponsorship ranging from $500 to $4500 and then be a part of the summit by applying that sponsorship to different events and costs that will help make the summit a successful experience from start to finish for all those that attend. We are asking that sponsorships be paid for in full by October 10, 2018. If a vendor does not want to be a sponsor, vendors can attend by paying $200 per attendee if paid on or before October 15, 2018. After October 15, the registration rate will be $225 per attendee. If you need to pay for a vendor attendee registration or sponsorship, please Click Here!

    Sponsorship Categories

    $4500 "Texas Presenter" Sponsorship
    $3000 "Austin" Sponsorship
    $2000 "Dallas" Sponsorship
    $1000 "Houston" Sponsorship
    $500 "San Antonio" Sponsorship

    Sponsorship Opportunities

    Sponsorships can be shared amongst several vendor sponsors and can also be exclusive to one vendor - just ask! Below is a tentative list of sponsorship opportunities that will allow any level of sponsorship participate in the summit experience.

    Panel Presenter Sponsorship
    This sponsorship includes a dedicated time slot on the agenda to showcase your product or service to all attendees as well as an opportunity to participate in a guided panel discussion.

    Opportunity I
    "Welcome Happy Hour" hosted at Moonshine Patio Bar and Grill
    You will have the opportunity to have a presentation in front of the attendees as well as provide them food and beverage from one of Austin’s favorite locally owned restaurants in the heart of downtown. You can learn more about this iconic restaurant at www.moonshinegrill.com.

    Opportunity II
    “Sixth Street at its Finest” hosted at Esther’s Follies Comedy Show - Private Showing
    Esther’s Follies is Austin’s modern day vaudeville theatre located on the infamous sixth street in Austin that incorporates magic, juggling, singing, dancing and sketches on current events. A dinner will be served and memories will be made from attending this event.You may read more about them a  www.esthersfollies.com.

    Opportunity III
    Transportation Sponsorship - you will have the opportunity to sponsor coach buses traveling to each event. You will be able to speak to the attendees, provide them any items you wish them to have, as well as beverages and light snacks indicative of Austin.

    Opportunity IV
    No one can come to Austin and not visit the Broken Spoke that has been around since 1964. Attendees will enjoy boot scootin’ live music in this honky tonk bar while eating chicken fried steak (as well as other southern delectables). The is known to be the "last of the true Texas dance halls” and they are damn sure proud of it. You can read more about the Broken Spoke at www.brokenspokeaustintx.com.

    Opportunity V
    Cooper’s Old Time Bar-B-Que Restaurant. Guests will enjoy this lively spot for pit-smoked meats, classic sides and full bar in one of Austin’s oldest building without having to wait in line! You can read more about Coopers at www.coopersbbqaustin.com.

    Opportunity VI
    Authentic Tex-Mex fare at a location that has yet to be determined.

    Opportunity VII
    Pub Crawler of Austin is an experience as unique as Austin. 14 Guests  (per each bike) will pedal through Austin (not exceeding more than 5 miles per hour) sharing good times drinking cold beverages. You can read more about this unique experience at www.pubcrawlerofaustin.com.

    If you are interested in sponsoring or attending as a vendor, please submit the form below so we can contact you with additional information





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    Pay For Vendor Sponsorship
    If you need to pay for a vendor sponsorship, please Click Here!

    Pay For Vendor Registration
    If you need to pay for a vendor attendee registration, please Click Here!


    If you need additional information about this summit, please email summit@venue-valet.com.